Detailed features
Every feature. Zero gatekeeping.
Bulbthings is built as a fully modular platform — no per-user fees, no artificial tiers. Here's everything you can activate, pack by pack.
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Unlimited Collaboration
Zero per-user fees. Invite your whole team, field technicians and stakeholders at no extra cost.
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100% Modular Freedom
Activate only the feature packs your operations need today.
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No Gated Features
Enterprise-grade tools and services on demand — never forced into a pricier tier to unlock what you need.
12
Core feature packs
3
Industry add-ons
8
White-glove services
Core Asset Management
Everything you need to run a tight ship — tracking, maintenance, stock and finance. Mix and match the packs that fit your operations.
- Online collaboration via web app or mobile app
- Asset register with details and photos
- Industry-specific asset templates, fully customisable
- Asset users with or without app access
- Locations & organisation mapping with unlimited hierarchy levels
- Allocate assets to people or locations
- Full history of assignments and other activity
- Field-level audit log — who updated what, and when
- Team discussions with #tags, @mentions and photos
- Rich, content-driven standard notifications
- Dynamic list reports, exportable to Excel or CSV
Utilities
- Multiple workspaces for different teams
- Multi-country settings (currency, units, metrics)
- Advanced search and filters on web and mobile
- Customisable, exportable list views
- Standard roles and permissions, fully customisable
- Import module (Excel or CSV)
- One-click asset duplication
- QR code and label printing
- Shareable public links via URL or QR code
- Document storage (PDF, MS Office, audio, video…) up to 1GB
- Archived profiles with 30-day retention
- Asset QR codes with mobile app scanner
- Periodic inventory audits with discrepancy reports
- Asset geo-tracking on maps (Google Maps or OpenStreetMap)
- Asset tracking on building floor maps
- Parent-child relationships for kits and bundles
- Activity planning with calendar views
- Fully customisable notifications
- Dynamic graph reports and dashboards
- Book via a booking manager or self-service (workers book themselves)
- Scan an equipment QR code to check out on the spot
- Search asset availability and book in advance
- Automatic date-conflict management
- Book bundles and kits as one unit
- Customisable checkout/check-in forms with condition notes and photos
- Digital signature capture
- Reminders on expected or late returns, plus damage alerts with photos
- Manage partial returnsComing soon
- Real-time booking and availability schedule, by asset or by person
- Per-location stock inventory via mobile app, barcode and QR codes
- Cycle counting
- Inventory reconciliation
- Stock movements — ingoing, outgoing or transfer
- Stock levels by location
- View stock by storage, by allocation, or overall
- Stock keeping unit (SKU) and packaging management (each, gallon, 10-pack…)
- Stock value calculation (weighted average cost, other methods on request)
- Assign stock to people or locations
- Bulk stock transfer between storage locations
- Min/max stock alerts with automated reordering
- Stock level history and trend analysis
- Stock value history and trend analysisComing soon
- Recurring maintenance and checks based on time periodicity
- Work order management with customisable templates
- Maintenance request workflow — via the app, or no login needed (scan a public QR code)
- Simple job and task tracking
- Meter-based maintenance schedules
- Parts and consumable tracking
- Labor cost tracking (hourly rate per task or technician)
- Supplier maintenance contracts and SLA tracking, with customisable profiles
- Task assignment to workers
- Customisable checklist forms
- Service and handover PDF reports
- Attendance tracking — clock in/out via QR codes
- Maintenance KPI tracking: uptime rate, unavailability cost, MTTR, MTBF
- Customisable supplier profiles
- Sourcing management with supplier RFI processing
- User asset requests, with or without app access
- Purchase orders with a customisable validation workflow and order forms
- Shipment tracking
- Delivery workflow with signature capture (incl. supplier access and QR codes); stock updates automatically on delivery
- Order fulfilment and delivery checklists, customisable
- Budget allocation and tracking per organisation
- End-of-life notifications and workflow
- Warranty tracking
- Stock value calculation (weighted average cost)
- Simple contract management with alerts on end dates/renewals, customisable templates
- Integration with your preferred accounting system
- Leasing/rental and other usage-based contracts (mileage, kWh, hours, cycles…)
- Asset depreciation calculation (linear and declining balance methods)
- Automated supplier invoice import with anomaly reporting
- Total Cost of Ownership (TCO) calculation and tracking, with customisable cost categories
- Available on web and mobile
- Magic spreadsheet import
- Image recognition
- Take actions and run workflows
- Instant reports
- Insights and recommendationsComing soon
- AI developer skill — customise your workspace just by telling the copilot what you want
- 10 requests/sec
- 2 developer users
- Priority email support
- Fit for integration and automation
- 40 requests/sec
- 5 developer users
- Usage dashboard
- Advanced integrations, workflows and volume
Solutions Add-ons
Industry-specific modules that plug straight into your Bulbthings core platform.
- Fuel consumption tracking with alerts on abnormal patterns
- Telematics data — vehicles real-time journeys on map and usage data analytics (e.g. mileage, fuel consumption, idle time, speed, driver behaviour score)
- CO2 emissions tracking
- Maintenance planning (PPM) based on periodicity and mileage
- Leasing contract optimisation based on actual usage, with over/under-usage alerts
- Suppliers hub — import supplier invoices directly into Bulbthings
- Supplier invoice analysis against contracts, with anomaly reporting
- Total Cost of Ownership analysis by org unit, driver, cost category or supplier
- Multi-bidding — calculate quotes using a leasing company's mileage/duration matrix
- Drivers report trips (odometer readings and fuel costs) via the mobile app
- Car policy management
- Vehicle configurator and request management workflow
- Customisable customer/client profiles
- E-shopping website for your rental/leasing catalogue, fully integrated with stock management
- Customer quotations and contracts
- Rates management
- Customer rental or leasing invoicing
- Billing cycles
- Revenue calculation and tracking
- Integrations with your preferred CRM, e-commerce site and payment systems
- Technician dispatch based on availability, skills or job proximity
- Customisable customer/client profiles
- Job quotations and contracts
- Rates management
- Customer invoicing
- Billing cycles
- Revenue calculation and tracking
Optional Services
Need a hand? Our team can take the heavy lifting off your plate.
Workflow customisations
Turnkey customisations for busy teams. Our Customer Success team builds whatever your workflow needs.
Contact us for a quoteQR codes printing and delivery
We print QR codes in your branding and deliver them to your door — from heavy-duty polyester to anodised aluminium.
Contact us for a quoteOnsite inventory (select countries)
Our team runs your initial inventory start to finish, populating your workspace with:
- Key asset details — type, brand, model, serial number, short description
- Asset photos for visual verification
- Quantities and stock counts
- Precise location tracking
SSO and AD synchronisation
Use SAML/Okta to enable single sign-on and make access management effortless.
- Test and production workspace synchronisation
Formal Project Management services
For setups or customisations exceeding 10 person-days, we bring formal governance, risk mitigation and structured delivery to keep your rollout on time and on scope.
Contact us for a quoteAPI Solution Architect consultancy
Our Solution Architects help your dev team get the most out of our API:
- Solution or app design review
- Quality assurance — code review and audit
- Code troubleshooting
Enterprise Premium Support
We guarantee 99.9% network uptime. Standard support runs best-effort, typically responding within 24 hours. Premium Support adds:
- Priority Support with SLA-backed response and resolution times
- Quarterly service reports with detailed ticket analytics
- A dedicated Account Manager for bi-annual performance reviews
INFOSEC consultancy
Our INFOSEC team is on hand for expert consultation and security audits.